Assistant Property Manager

About Archie Winthol Management, Inc.

Archie Winthol Management, Inc. is a multi-property management firm dedicated to operational excellence and tenant satisfaction. We specialize in overseeing a diverse portfolio of properties across the San Francisco and Peninsula area, ensuring seamless day-to-day management and superior service.

We are seeking a proactive problem solver with exceptional communication skills and meticulous attention to detail to join our team as an Assistant Property Manager. This role will report to the Operations Manager, supporting in managing administrative, financial, and operational tasks across multiple properties.

Key Responsibilities

Bookkeeping (50%)

• Maintain accounts payable and receivable, financial reporting, and reconciliation.
• Log all transactions, scan, and organize invoices and documents.
• Process payments on time, including vendors, utilities, and insurance.
• Reconcile bank accounts monthly.
• Track construction project costs.

Leasing (15%)

• Communicate vacancies to management & leasing agents.
• Oversee the tenant application process, ensuring proper screening and documentation.
• Prepare new lease agreements
• Coordinate all move-in and move-out processes, including inspections, building access, and post move-in walk-throughs.
• Alert management of upcoming lease expirations and prepare/send rent notices.

Rent & Utility Collection (10%)

• Collect, deposit, and record monthly rents for all properties.
• Send late payment notices and eviction charges within set timeframes.
• Reconcile utility bills and prepare/send invoices to tenants.
• Collect coin laundry revenue (every 3 weeks).

Maintenance (15%)

• Address tenant complaints and handle issues in a timely and professional manner.
• Draft and distribute various types of communication, including email notices and on-site postings.
• Support Operations Manager in all aspects of maintenance, including tenant communications, repairs, vendor relations, and turns.

Inventory Management (10%)

• Manage inventory inflow and outflow
• Replenish materials as needed
• Conduct quarterly physical inventory counts
• Manage SKUs, including creating new item labels and retiring outdated ones

Qualifications

• 1-2 years of bookkeeping and basic accounting knowledge.
• 1-2 years of property management, operations, or a similar role.
• Strong attention to detail, organization, and ability to multitask in a fast-paced environment.
• Advanced Excel/Google Sheets skills (pivot tables, large datasets, basic modeling). Quick learner with AppFolio experience a plus.
• Excellent written/verbal communication
• Self-motivated and proactive, with a high degree of accountability.
• Strong judgment, decision-making, and adaptability to shifting priorities.
• Ability to maintain confidentiality and handle sensitive information.
• Reliable car, insurance, and valid CA driver’s license; ability to lift 20 lbs.

Additional Requirements

• Candidates must take a personality test and an attention-to-detail test.
• Must pass background, credit, and reference checks.

Compensation

This is a 1099 contract to full-time hire position. Compensation for this position is based on experience and ranges from $60,000-65,000 per year.